Staff Webmail & Access

RF webmail

Applicable only to staff and members of Rehoboth Foundation

Email is one of the most widely used forms of communication, so having a professional email address @ your domain is crucial. If you’re still using sillyname + randomnumbers@yahoo.com, you may be giving the impression that your company is inexperienced or—even worse—raising doubts as to whether you’re a legitimate company. Take control of your reputation and check out Email Account Setup to learn how to create an email account at your domain.

Once you’ve created your professional email address, how’re you supposed to check your email? You’re going to need an email client for that. And what is an email client? Email clients come in two varieties: webmail and email applications.

Email Application

An email application is software installed on your computer or mobile device that is used to read and send email. Your email is stored on your computer, including deleted and sent mail, giving you the ability to manage your email offline. Not everyone needs offline access to their email, but if you do, being able to work from a train or on a long flight without Wi-Fi is definitely an advantage to using an email application. Some common email applications are Outlook, Thunderbird, and Apple Mail.

A few advantages of using an email application are:

  • Accessible offline.
  • Immediate notifications to your device.
  • Manage multiple email addresses in one interface.
  • Easily back up your mail and store it on your computer.
  • Use advanced mail rules and filtering based on multiple factors, such as words, senders, subjects, headers, etc.

Email Application Settings

Your email application can be set up to retrieve email from the email server using one of two different protocols: IMAP or POP. The protocol you’ll use mostly depends on the number of devices you’ll use to access your email.

    • IMAP For incoming mail, this is for people who access their email on multiple devices or if multiple users access the same account. When you read, reply, delete, forward, or otherwise manage your email, the changes are made on the server and sync with your webmail and other IMAP-connected email clients. IMAP is limited to 20 connections per IP address, but that shouldn’t be an issue for most users.

 

  • POP Use POP if you want to download and remove your email from the server and store them on your device. It’s a great option if you want to manage your email through one main interface, frequently manage your email offline, or need more storage space than your mail server allows. Do not use POP if you want to access your email from multiple devices.

In addition, we highly recommend securing your email connection using the Secure (with SSL) settings. These settings enable an SSL email certificate to encrypt the connection between your email client and the mail server to ensure that your mail is private and cannot be read by anyone but the intended recipient. Some networks don’t permit SSL connections, so we’ve listed the standard settings for your convenience.

Settings

Secure SSL/TLS Settings (Recommended)

Username Your email address: john@example.com
Password The password for that email account. Forgot password?
Incoming Server mail.example.com*
Incoming Port 993 (IMAP) or 995 (POP3)
Outgoing Server mail.example.com*
Outgoing Port 465 (SMTP)
Authentication Password

*Replace example.com with rehobothfoundation.org

Email Application Settings

Standard (without SSL/TLS) Settings

Username Your email address: john@example.com
Password The password for that email account. Forgot password?
Incoming Server mail.example.com*
Incoming Port 143 (IMAP) or 110 (POP3)
Outgoing Server mail.example.com*
Outgoing Port 26 (SMTP)
Authentication Password

*Replace example.com with rehobothfoundation.org

rehobothfoundation.org email is available to staff and members of the organization. You need to be a registered member on our website and an approval before you can be issued an email address.

Email your approval to techsupport@rehobothfoundation, and your access details and a temporary password will be forwarded to your registered email address on file.

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